List of required documents to be sent to Kiwa BCS at DE.TC.IN.BCS@kiwa.com if not uploaded to TRACES:

Invoice(s) - delivery note(s) - labeling photo(s) - waybill(s) - if the original freight documents are not available, drafts must be sent, alternatively national TC's.

Upon receipt of the original transport document, it must be immediately uploaded into TRACES and sent to Kiwa BCS.

Additional remark:

Planned freight route - Please refer to Regulation (EU) 2021/1698 Article 16.

In case of bulk shipments, you must provide a complete freight route showing all transshipment	points that will be called during the transport from the third country or country of origin or during	the export to the EU.

The COI must be issued before the shipment leaves the third country of export or origin!

Important Notice:

The application can only be processed if the relevant information is completely provided and the relevant supporting documents are attached.

Kiwa BCS reserves the right to request additional documentation such as pesticide analysis reports, etc.!

Kiwa BCS reserves the right to perform additional checks on the shipment - document check, identity check or physical check - before issuing the COI.

Kiwa BCS assumes no responsibility if the shipment leaves the exporting third country before the COI has been issued.

Kiwa BCS assumes no responsibility if the shipping company anticipate or change the date of the departure (ETD). If information regarding the ETD is needed the exporter/importer should provide it to the corresponding authority in Europe.

Note Exporter:	The exporter is the operator who carries out the final operation for the purpose of	preparation, as defined in Article 3(44) of Regulation (EU) 2018/848, on the products	referred to in box 13 and seals the products in appropriate packaging or containers in	accordance with Annex III(6) to Regulation (EU) 2018/848.

Application date:	- dd / mm / yyyy

COI applicant:	Company Name:

Contact person:

Address

Postal Code, City

Country

COI Billing address:	Company Name:

Contact person:

Address

Postal Code, City

Country

VAT number of the applicant

Required processing time:	Regular within 5 working days from date of receipt – current fee € 59.00

Express within 2 working day from date of receipt – current fee € 103.00

Rejected COI will be invoiced

Additional work due to incomplete applications will be invoiced with € 78.00 per working hour

Kiwa BCS certified exporter	Company Name:

Address

Postal Code, City

Country

Product producer/processor	Company Name:

Address

Postal Code, City

Country

Harvest year

In Box 17, only for bulk shipments* - Means of Transport Annex

(*If this information is not attached the COI cannot be issued)

Please note:

Boxes 1 to 18 must be completed by the relevant control authority or control body in the third country.

Box 19: Name, address and the EORI number, as defined in Article 1, point (18), of Delegated Regulation (EU) 2015/2446, of the operator responsible for the consignment, as defined in Article 2, point (2), of Implementing Regulation (EU) 2021/2307. This box must be completed by the importer indicated in box 12, if the operator responsible for the consignment is different from that importer.

Box 21: To be completed by the importer, or where appropriate the operator responsible for the consignment, to request the transfer of the products to a control point in the Union for further official controls, if the consignment is selected for identity and physical checks by the competent authorities at the border control post. This box applies only to products subject to official controls at border control posts pursuant to Article 45(5) of Regulation (EU) 2018/848.

Box 24: Name and address of the first consignee in the European Union. This box must be completed by the importer.

For more information and details please see below:

https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32021R2306

Signature of the exporter - applicant - for the COI:

By signing this form, the applicant confirms to accept the currently valid fees, to send all documents mentioned above and to pay all costs for the processing of this COI application.

____________________________________

Signature + company stamp

FOR KIWA BCS ÖKO-GARANTIE INTERNAL USE ONLY!!

Evaluation of information for issuing of CoI - Risk assessment

Verification criteria	Result	Comment
Have all necessary documents requested by the application form concerning this consignment been presented by the operator (see work instruction C-EN_09-05-03)? If not, please comment which are missing	Yes No
As applicable, is traceability back to supplier, producer or field/harvest assured and documented? If not, please comment.	Yes No
Did the mass balance verification reveal any irregularities (e.g. potential over production)	Yes No
Is there information about any mayor non compliance from previous inspections or residue cases (notification from certification department), which may affect the organic integrity of the consignment?	Yes No
Does the labelling fulfill the requirements of the equivalent EU regulation?	Yes No
Are there several operators involved in the distribution chain of the products who do not store or physically handle organic products (i.e. traders)?	Yes No
In case of HRP, has the consignment physically inspected and the relevant documents are attached to the current request?	Yes No N/A
Result of verification / risk assessment:	Mark
No deviation or irregularity or risk to organic integrity of consignment is detected. No physical check is needed in order to issue CoI.
Minor deviations were detected and additional information must be required before issuing the CoI.
Mayor deviations or irregularities are detected, before issuing a CoI a physical check of the goods must be conducted. Please pass the case to certification department
If additional documents or information is needed. Please indicate below:

Date	Place Name of person performing the review

HRP: High Risk Products. Defined by the EU commission and informed to the CB by official letters or the products/countries referred in the Art. 8 of the Reg. 2021/1698.